Tehnologija brzo mijenja način na koji tvrtke posluju, a ne izgleda da će se uskoro usporiti. Komunikacija, operacije i radni procesi su se poboljšali, olakšavajući suradnju, bez obzira na lokaciju tvrtke ili zaposlenika.
Sada, rad na daljinu nije samo pogodnost, već nova norma, čineći virtualne sastanke nužnošću.
Evo zanimljive činjenice: Gotovo 96% zaposlenika reklo je da video pozivi pomažu njihovim udaljenim timovima da se osjećaju povezanije.
In virtual meetings, employees are supposed to share thoughts, talk about relevant topics, and solve problems as a team. But more often than not, things don’t go as planned.
People start to tune out, conversations go off track, meetings go over time, and some participants aren’t engaged. The result? We’re left with a lot of room for improvement for virtual meetings to be truly productive and effective.
On the flip side, when meetings go well, there’s a positive vibe in the team, everyone understands their expectations and responsibilities, and productivity and efficiency increase.
That’s what the goal of a great video conference is, every time.
In this article, we’ll share some of the best video conferencing tips to help you achieve more success in your collaborative effects. So read on.
Postavljanje za uspjeh
Now that so many of us are partaking in video conferences more frequently, making oneself appear and sound professional isn’t always easy when seated in PJs from the waist down.
Vjerojatno smo svi svjedočili i pridonijeli nekim manje idealnim, pa čak i neugodnim trenucima tijekom video konferencija.
To avoid such situations, here are some video conferencing tips that’ll help you set up for success from the start:
Odabir pravih alata
Prvo i najvažnije—platforma koju odaberete može stvarno napraviti razliku u tome kako vaši timovi obavljaju stvari.
Ako odaberete pogrešnu, mogli biste naići na probleme poput dugotrajnih, sporih i složenih postavki za sastanke, ljudi koji se bore da se pridruže vašem događaju, ne znajući tko se pojavio, ili imati ograničene alate za predstavljanje informacija i interakciju.
To make the right call on the tool to use, figure out what’s most important for your team.
Možda vam je potrebna platforma koja radi izravno u vašem web pregledniku, koja je super jednostavna za pokretanje i ima malo složenosti u sučelju. Možda tražite bijele ploče za brainstorming ili funkciju koja automatski snima sastanke.
Evo još nekoliko uobičajenih značajki koje treba tražiti u učinkovitoj alatki za virtualne sastanke:
- Jednostavno za korištenje: Trebalo bi biti jednostavno za sve – čak i za tehnološke novake koji nisu dobro upućeni u korištenje softvera.
- Dobra kvaliteta videa i zvuka: Nitko ne želi mutan video ili zvuk koji se kasni. Neki alati bolje podnose slabije Wi-Fi signale od drugih.
- Interactive Tools: Tools that help everyone participate and engage – like sending visual reactions, chatting and sharing documents, and more.
- Analitika: Dobijte informacije o svojim sastancima kako biste ih poboljšali (vrijeme, veličina sudionika, statistika angažmana itd.).
- Pokreće sve što vam treba: Alat bi trebao dobro raditi prije, tijekom i nakon sastanka za ono što vam zapravo treba.
Dodatni savjeti za učinkovito konferenciranje
Vjerojatno ćete dobiti pozivnicu za sastanak dobro prije zakazanog sastanka. Idite na web stranicu ili preuzmite aplikaciju unaprijed i prijavite se kako biste osigurali da sve radi.
Nemojte zakasniti na sastanak samo zato što ste pokušavali zapamtiti lozinku za prijavu ili se kretali kroz hrpu poruka "Potrebna dozvola" za pristup vašoj kameri i mikrofonu.
Većina platformi za videokonferencije omogućuje vam da kreirate probni sastanak kako biste otklonili sve probleme s vašom opremom, poput otkrivanja da vaša web kamera ne radi ili da je vaš mikrofon previše tih tijekom videokonferencije.
Kreiranje optimalnog okruženja
Možda znate kako izgledati sjajno na video pozivima, ali što je s pozadinom vaše videokonferencije? Ona može puno reći o vama, i to ne uvijek na dobar način.
Evo nekoliko jednostavnih savjeta za videokonferencije kako biste osigurali da vaše okruženje šalje pravu poruku u profesionalnom okruženju:
- Get the Lighting Right: Good lighting makes you look professional. Use natural light from a window. Or go for soft and even lighting. Just don’t have too much light behind you.
- Keep the Background Simple: Don’t clutter your background with too many items. Keep it tidy and neutral. You can add a few personal items for a friendly touch.
- Namjerno ukrašavanje: Ako imate policu ili knjižnicu u pozadini, izložite nagrade ili bilješke vezane uz sastanak. Učinite to s namjerom.
- Izbjegavajte vrata i prozore: Usmjerite svoju kameru daleko od vrata i prozora kako biste spriječili ometanja i probleme s osvjetljenjem.
- Position Your Webcam Right: Place your webcam at eye level, three to eight feet away from you. That’ll help you avoid distortions.
- Create a Permanent Setup: Designate a spot for video calls so you don’t scramble every time. You can use a fabric or paper backdrop for convenience.
- Koristite pregled web kamere: Provjerite kako sve izgleda na kameri prije vašeg poziva. Napravite prilagodbe po potrebi.
Zapamtite, ako se dogodi nešto neočekivano (poput vašeg mališana koji upada), ostanite smireni i održavajte profesionalnost—vaša energija također doprinosi "okruženju", stoga se fokusirajte na to da ne izgubite samopouzdanje.
Prezentacija i angažman
Oblačenje za priliku
Obucite se prikladno za profesionalne sastanke.
We’ve all had those days when working from home meant staying in pajamas for most of the day. It’s all good if you don’t have any video meetings. But when you do, it’s a big no-no for you and everyone else on the call.
Nosite odjeću prikladnu za rad.
You and your team should look the part for virtual meetings, even if it’s casual. You don’t need to wear a suit or a fancy dress but avoid wearing anything you wouldn’t wear at the office. Also, it’s a bit tricky to feel like you’re working when you’re in the same clothes you crashed out in.
You have a choice, though. You can look professional on top and keep comfy sweatpants or leggings on the bottom, out of sight. It’s your call, but being fully dressed might help you keep your head in the game.
Aktivno sudjelovanje
Gledajte izravno u kameru.
Many participants make this slip-up—they look at the video screen instead of the camera when talking to someone online. It might feel natural, but it actually makes you seem like you’re not fully engaged.
It can make you look a bit distant and not so professional. And it’s pretty obvious when you’re not all there during a video call.
Razmišljajte o tome na ovaj način: looking right into the camera lens is like looking someone in the eye when talking face-to-face. If someone talking to you in real life looks elsewhere instead of keeping eye contact, you’d think they are not interested in what you’re saying, right?
Looking directly into the camera is one of the basic video meeting etiquette. So, give it a go until you get the hang of it. It’ll make you seem more connected and professional during your virtual meetings.
Also, shut down all the extra apps and tabs you don’t need and turn off those pesky notifications that can distract you and your mates.
Isključite se kada ne govorite.
People can often tune out background noise on their end, but it’s tough to ignore when you’re on the receiving end of the call.
Nobody’s keen to listen to your cat’s meow in the background. And if they do, you might find the meeting topic shifting to “What cat breed is that? She’s gorgeous!”
Unmuted people can be quite distracting and take the meeting off track. So, let’s make a rule: keep yourself muted unless you are about to speak for a better video conference.
Nikada ne govorite preko drugih.
Things can get pretty tricky when you have a bunch of people on the same video call. Be patient, and do not jump in while others are talking—it’s rude and against conference call etiquette.
Sačuvajte svoja pitanja do kraja kako bi svi imali priliku podijeliti svoje misli. Malo što je više obeshrabrujuće od neprekidnog prekidanja i preglasavanja, posebno kada imate nešto zaista vrijedno za podijeliti.
Uključite udaljene sudionike koristeći tehnologiju.
Želite da sudionici vaših online sastanaka osjećaju uključenost i udobnost. Prema istraživanju o konferencijama izvještaj, two big issues for remote workers during conference calls are not wanting to interrupt others and not seeing everyone’s faces.
Kako biste svoju virtualnu konferenciju učinili pristupačnijom, poboljšajte kvalitetu video poziva.
Također, pravilno postavite svoj mikrofon i kameru, koristite titlove i osigurajte opciju pozivanja putem telefona. Osigurajte da su dijeljeni dokumenti lako vidljivi svim sudionicima.
Pretvorite svoje sudionike sastanka iz pasivnih promatrača u aktivne sudionike. Potaknite kreativnost s bijelim pločama, donošenje odluka putem anketa, dijeljenje mišljenja putem chata i izražavanje reakcija zabavnim emotikonima na vašim virtualnim sastancima.
Etiketa i razmatranja
Upravljanje vremenom
Budite točni – uvijek budite na vrijeme.
This rule applies to all kinds of meetings—in person, on video, or a mix of both. But it’s one of the must-follow video conference best practices in particular. You see, making those personal connections is tougher through screens. Even though tech helps, it’s pointless if you’re absent. So, be there for your colleagues and respect their time.
Imajte na umu vremenske zone prilikom zakazivanja.
Možda nećete moći uključiti sve u svaki virtualni sastanak, ali možete osigurati da svi imaju priliku pridružiti se nekima.
One of the tips for video conferencing to consider is to just think about when people are usually busy with their work, where they’re located, and what time zone they’re in. Then, plan your meetings to fit around these factors so that everyone can be a part of it.
Pošaljite dnevni red prije sastanka.
Keep things simple and clear when you’re getting ready for a meeting. Ensure you’ve got a clear idea of what you want to achieve, and share the plan with your team in advance. This allows everyone to think about what they want to say or ask, setting the foundation for a successful video conference.
Kako biste ostali organizirani, uključite raspored u svoj dnevni red sastanka. To vam pomaže da ostanete na pravom putu i ne skrenete s teme. Odvojite malo vremena da započnete sastanak s malo prijateljskog razgovora - to pomaže u izgradnji pozitivne atmosfere.
Ostati bez ometanja
Uklonite potencijalne ometajuće faktore iz svog okruženja.
When you’re right in the thick of a busy workday, you might feel like having a go at doing other things during a video call. But humans aren’t that great at multitasking—only about 2,5% ljudi to može izvesti.
Pokušavanje da radite previše stvari odjednom može vas ostaviti pod stresom i izgubiti fokus. Osim toga, to može biti prilično ometajuće za vaše suradnike na pozivu. Dakle, evo protokola za videokonferencije koje treba slijediti:
- Zatvorite sve druge radne prozore na svom računalu.
- Postavite taj video poziv i web kameru točno ispred sebe ako imate više ekrana.
- Isključite obavijesti na svom računalu i telefonu.
- Oduprite se porivu da provjeravate društvene mreže tijekom poziva.
- If you’re working from home with the family around, give them a heads up that you’re on a call so they don’t come barging in.
Uvijek posvetite punu pažnju sastanku.
Avoid the urge to check emails or tinker with your PowerPoint during video calls; it’s just not good video conference etiquette. Similar to face-to-face meetings, showing respect to your colleagues by giving them your full attention is necessary.
Here’s one of the top video conferencing tips: If you wouldn’t do a particular action in person, don’t do it during a virtual meet-up.
Zaključak: Maksimiziranje značajki videokonferencija
Timskog rada znači raditi zajedno, raspravljati o važnim stvarima i težiti dobrim rezultatima. Virtualni sastanci trebali bi biti upravo takvi.
Check out your virtual meeting tool’s reports to see how people got involved and what they liked best. You’ve hit the jackpot if the reports say that participants were all about the polls, questions, upvotes, and chats.
Use video tools to get your team chatting, steer them toward group goals, and ensure everyone has a positive vibe. That’s one of the top-secret tips for video conferencing.
